Managing Equipment and Supplies Can be Painful and Often Gets Overlooked

Your business depends on functioning equipment and the right amount of supplies (let’s call them assets because they are).  Managing assets at the location level will have a positive and significant impact on job profitability, employee productivity, and your customer’s experience. So, why are so many companies using manual processes or not managing assets at all?

Tracking assets manually is inaccurate, time consuming, and gets overlooked.  Inexpensive equipment costs to deliver required services and minimizes the sense of urgency to incorporate best practices for tracking conditions. Accurate supply inventory counts are virtually impossible if the process is manual.  Too much paper to manage.

Establishing a reliable, repeatable workflow will ultimately save you time, money, and improve your customer’s experience.  Here’s what our clients, your colleagues, are doing to ensure asset investments are optimized.

It Happens in the Field, Explain Workflow, Develop Managers

Field supervisors should be well trained before beginning asset management.  The project will fail, large or small, if training and clear expectations are not well understood.  Plan on at least 3 meetings with your team.  Show them results (reports) so they adopt faster to the change and buy in.  It’s a great management development opportunity as well!

Setup automated reminders to notify managers asset management tasks are due. This will also ensure you can view progress (report) and identify managers that need added training.

Count and Tag

Once managers are trained, they will begin by performing inventory counts and tagging their equipment with QR codes.  Tagging equipment can be time consuming.  To speed up the process, gather all equipment in one place. While applying QR codes, managers should scan and inspect to identify location and condition.  After tagging all your equipment it will be easier to manage on a routine schedule quickly and accurately.

Inventory counts will also move quickly.  Once the supply is identified, managers just enter their count.  When completed, you will have your baseline of supply levels and costs at each location.  New supply requests will be faster to process, accurate, and will help you monitor budget to actual costs.

Just Get Started!

Since many janitorial companies fail to have any type of tracking system in place, implementing even a simple system will put you on a path of understanding your supply costs.  From there, it will be much easier to control costs and bring positive changes to your bottom line.